These may include contracts, ads, brochures, etc. This refers to any attachments you are enclosing in your business letter. The individual who composed the letter comes first, and in caps, while the typist is second and in lower case: PT/jc. If you prefer, you can place the initials of the composer and typist together. Place the initials of who typed the business letter here. The signature is made by the person whom the letter is from, not the person who typed the business letter. Capitalize the first word in the closing, using lower case for the second. Other closings include: Best regards, Yours truly, Yours sincerely. There are several ways to close a business letter. In business, time is money so keep the entire body short and sweet. Avoid digressing from the topic at all costs. Always remember this is a business letter, so keep the sentences short and to the point. The final paragraph should reinforce the purpose of your letter, make a request for communication, and thank the recipient for considering the letter. The following paragraphs describe the purpose in more detail. The first paragraph concerns the purpose of the letter. The body of the business letter is single-spaced, with a double space between paragraphs. The salutation should end in a colon, Dear Ms. Examples of salutations are Dear Sir or Madam, Dear Dr.
Salutations vary from business to business. For instance, if the letter is about an invoice complaint, then it would read RE: Complaint regarding invoice number 12345 Salutation If necessary, use this section of the business letter to give a simple description as to what the business letter is about. The date should always be written out in the month, day, and year format, such as January 18, 2018. The date refers to the actual date the business letter was composed. Include the recipient’s name, title, business name, and address on the header side of the business letter Date No formal business letter should be left without this information.
The business and/or personal name of the recipient goes here. A business letter is to be composed on the company’s letterhead, with margins of 1 to 1.5 inches all around the page, with allowances given for the company’s letterhead style.Ī formal business letter format has the following elements: